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Administrative Assistant & Office Lead

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Rapid City, South Dakota, 57702, US, US

Administrative Assistant & Office Lead

Company: The Grounds Guys of Rapid City

Compensation: $20.00 – $25.00 per hour (Starting DOE)

Growth: Path to Office Manager (Salary + Benefits)

Position Type: Full-Time, 100% In-Person


The Opportunity: The Hub of Operations

We are looking for a proactive Administrative Assistant & Office Lead who takes ownership of their desk and the office environment. At The Grounds Guys of Rapid City, this role is the "nerve center" that connects our Sales and Production teams.

We don't want someone who waits to be told what to do. We want a professional who provides a steady flow of communication and anticipates the needs of the business before a problem arises. If you are the type of person who finds deep satisfaction in an organized office and an empty "To-Do" list, we want to talk to you.


Who We Are

Our culture is built on a moral compass of integrity and real care. We operate a high-response, professional environment where the goalposts don't move and expectations are clear.


Key Responsibilities & High Payoff Activities

  • Responsive Communication: You are the face of our brand. You will manage our "Same-Day Promise," ensuring all daily lead entries and client callbacks are completed professionally before the office closes.
  • Financial Ownership (AR/AP): You won't just "make calls"; you will manage relationships. This includes proactively managing Accounts Receivable and working with our bookkeeper to ensure timely billing and vendor payments.
  • Payroll & Data Integrity: Assist in preparing payroll with absolute accuracy and discretion. You will handle sensitive company and client information with the utmost confidentiality.
  • The "Steady Flow": You are responsible for keeping the Owner and Management informed. We value a "Direct-to-Source" communicator who brings solutions and data to the table without needing to be prompted or reminded.
  • Office Stewardship: You take pride in the details—from ensuring office supplies are stocked to making sure the office is organized and professional at the end of the day.

You are the Perfect Fit if:

  • You feel a sense of accomplishment when the office is organized and the work is "caught up" daily.
  • You are a proactive problem solver who brings solutions, not gossip, to the table.
  • You prefer a structured environment where the expectations are high and the communication is direct.
  • You understand that as the first point of contact, you define the customer’s experience with our brand.

Job Requirements

  • Reliability: A consistent in-office schedule. This role is 100% in-person to ensure seamless support for our field teams.
  • Experience: 2-4 year degree preferred, or 6+ years of high-level Admin experience.
  • Tech Skills: Proficiency in Word, Excel, and Outlook is required. You must be comfortable navigating OneDrive and digital scheduling environments.
  • Communication: Exceptional written and verbal skills. You must be able to communicate roadblocks before deadlines are missed.

Why Join Us?

  • High Pay: $20.00 – $25.00 per hour based on competence.
  • Growth: This position is the primary pipeline for our Office Manager.
  • Integrity-First Culture: Work for a company that values your time, your expertise, and your professional growth.
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